Whether you call it hoteling, agile working, unassigned spaces, or the old fashioned hot-desking, the concept of the shared workspace is here to stay. But with it comes practical and emotional challenges. The main barriers to agile working are not the technology required but the culture and mindset of those involved.
Research was carried out with multinational companies to discover exactly how we work and what tools we need to work effectively. The result was not new software or a digital solution but a box, a very individual and innovative box … Hotbox!!
Technology has changed the way we work; cloud storage and the paperless office liberate us from dedicated desks and storage pedestals. Work no longer has to be associated with a fixed place and this flexibility has the capacity to transform our working environment. Whether you prefer to work at a desk, a coffee table or sitting on a sofa, you need your work tools to hand. The provision of personal lockers in shared workspaces allows users to store person al items and work essentials, but lockers do not, on their own, facilitate agile working.
The transfer of items from lockers to shared work areas is an overlooked area of agile or flexible working. People want their own items to hand but in a way that they can be uncluttered and also moved easily from their desk to a meeting. How many times have we seen someone walking through the office with an arm full of files, a laptop and a cup of coffee precariously balanced.’
Hotbox HB-two is much more than a simple storage box, it has been designed to organise your space. You arrive at your workspace and everything is to hand; you quickly unpack your laptop and files, pull out the internal storage pots, and rest your i-pad on the integral stand. Your notes are stuck or written on the interior and there is a strap so that you can easily carry your Hotbox from place to place, freeing both your hands. It can even double as a desk divide.
Workers can be really disoriented about the whole hot desking thing, when we studied workers without Hotbox HB-two, we found that they wasted up to 15 minutes in the morning gathering what they need before settling into work’
By studying companies introducing agile working, we know that there is often a reluctance to embrace the cultural transformation that a new working practice entails. Solving the practical issues was only one part of the solution. We all need to show our identity, shared work areas can be impersonal and they take away our ability to surround ourselves with our photos, and the sort of items that make us different from the person at the next desk. Hotbox HB-two not only effectively carries all your work equipment, it is a space to post notes, photos and cards – you can even write on it. Hotbox HB-two is all about your things in your space and you choose the fabric cover to match your style.’
Companies such as American Express, Vodafone, UBM, Reed Elsevier, BUPA, Zurich, E-Bay, Google, Citi Bank, Gensler, JLR, HSBC, Colliers, Sanofi Pasteur and many more have already adopted Hotbox-two as their agile working solution.